What is APTOS?
APTOS is the School's accounting system. Basically it records and processes all of the School's income, expenditure, assets and liabilities. It is written by a company called BPlan-UK who are based in Basingstoke.
The UNITe Excel add-in allows budget holders to access budgetary information via a spreadsheet.
Who needs access to APTOS?
There are two types of access to APTOS:
Firstly, there is access for the staff that need to process transactions into the system. These staff will be within Finance, the Research and Contracts Office or one of the devolved areas that raise their own sales invoices.
Secondly, in the majority of cases, there are the staff that have financial responsibilities within the School (budget/grant holders and controllers). These staff need to run reports to be able to monitor their budgets/grants. The reports are run in a user friendly template from within Excel (referred to as STATEMENTS4) and the staff do not need to access APTOS (APTOS9) directly for routine information.
How do I get access?
If you are already a STATEMENTS4 user, USER IDs for APTOS9 can be issued on receipt of a written request (an email is sufficient) sent to Aptos@lse.ac.uk|. You manager will need to email us directly stating exactly what level of access is required and what functionalities are needed within APTOS9. For example, Sales Invoicing.
How do I get my computer set up to run the APTOS reports?
This is dealt with by your IT Cluster Support Team. We are not authorised to carry out any installations on individuals' PCs.
How do I get budget report training on APTOS?
Please contact your management accountant for training. if you don't have a login contact Aptos Helpdesk (Aptos@lse.ac.uk|)
How do I raise queries about what is on my reports?
Account code queries should be addressed to:
Useful documents and links