Other major teaching units | Subjects taught at LSE

 

All research groups | Research subject areas

 
Cookies | A-Z index | Contact | Maps | Jobs|
Home > Library Home > Services and Facilities > Training > EndNote > Adding references from electronic resources
Home
Library Home
Services and Facilities
Training
EndNote

 

Adding references from electronic resources

Page Contents >

You can add references into an EndNote library from various online resources such as electronic indices, library catalogues and electronic journals|. This enables you to create large libraries very quickly as the references are not keyed in field by field. However, depending on the source of the records, editing is sometimes required after downloaded references have been imported in order to make them tidy and consistent.

Adding references can be done via a number of methods:

  • Connecting directly from Endnote which is known as connecting method
  • Importing results into Endnote after saving results from the relevant database using the appropriate import filter in Endnote
  • Direct export of results from the database into Endnote without the import filter

The relevant methods and databases are outlined below.  Please note that all the databases below have been tested using the standard School build and that not all databases that the Library subscribes to are Endnote compatible  (e.g. Westlaw and Lexis)

The instructions for JSTOR, Periodical Archive Online, ScienceDirect and Wiley Online Library can be found on the page for electronic journals|.

Cross Searcher

Some resources do not offer an Endnote download option from their own search pages. However you can download references from these using Cross Searcher|.

Note that references are downloaded as the 'generic' reference type so you must edit these-see the Cross Searcher| page for further help

Bibliographic Databases by method and supplier

Connecting Method

Importing

OCLC FirstSearch Databases via Importing method |

ZETOC |

OVID|

 

Direct Export

CAB Direct|

Dialog DataStar Databases |

Proquest  |

Ebsco Databases|

SCOPUS|

Web of Knowledge Databases|

Connecting and downloading

EndNote allows you to connect to online databases directly. You then search the remote source through EndNote (using one of its Connection Files) and having downloaded the required references into a temporary file transfer the ones you want to keep to a new or existing EndNote library.

LSE Library Catalogue
Medline via Pubmed

How to connect:

  1. From the Endnote Tools menu choose Connect.
  2. From the menu which appears either select a database which is listed (such as 'London School of Econ' for the Library Catalogue) or select 'Connect' for other ones. If you select Connect, the Choose a Connection File dialog box opens. Choose the database you wish to connect to from the list and click on the Connect button. EndNote will connect and offer you its Search dialog box to search the database. Just click through any error messages that may appear prior to clicking on Connect button.
  3. Enter your search terms in the search box.
  4. Click on Search. The references will be automatically added to your library
  5. Select the references you wish to delete via the Online Search option in the left hand side bar.  Once highlight press CTRL + D to delete them

Importing downloaded references

Some databases allow you to save search results in a file which can then be imported into Endnote. This is useful if Endnote cannot directly connect to a database, or if you wish to use the advanced search facilities of a particular database. Your results file can then be imported into an EndNote library using a pre-set Import Filter File. The filter enables EndNote to recognise and deal with the field structure of the downloads, so importing by this method can only take place when a relevant filter exists and when the information has been saved correctly.

OCLC FirstSearch Databases via Importing method

The importing method allows you to search OCLC databases and save results for later import-this is particularly useful if you are accessing these databases on a PC without access to Endnote. 

All OCLC FirstSearch databases use the same method

  1. Perform you search in your chosen database. When your results appear you can choose to mark those records which you wish to download. If you have searched more than one database you will need to export each set of results separately.
  2. Click on the Export button. The default is to download your marked records. Make sure that the Endnote option is selected, and then click on Export. A File Download will appear.
  3. Choose Save and click on OK. In the File Name box fill in a name for the file of downloaded references you are creating. Files will be saved as type 'Endnote import file' with the file extension .enw. You do not need to save files as a .txt file
  4. In the Save In box navigate to your H: space and then click on Save.

In Endnote

  1. From the Endnote File menu choose Import
  2. Click on the Choose File button and navigate to your file of downloaded references from the Open dialog box. Select the relevant file and click on the Open button. The Import Data File box will show the name of the file selected for import.
  3. From the Import Option drop down list select the name of the appropriate import filter i.e. Anthropology Plus (OCLC) for Anthropology Plus records. You may need to click on 'Other Filters' to choose these filters from the complete list.
  4. Click on the Import button.
  5. Some reference types such as working papers may be imported as reference type Generic-you may wish to edit this in Endnote

Important information for Anthropology Plus
The Anthropology Plus filter has a slight flaw.
On checking your references you will see that the journal title includes the text 'vol' after the journal title. This needs to be removed.

  1. In Endnote make sure that only those references you wish to change are visible
  2. From the Edit menu select 'Change Text'.
  3. A dialog box will appear
  4. Under 'In' select the Journal/Secondary title field
  5. In the 'search for' box type vol, but leave the 'change the text to' box blank
  6. Click on the change button and the erroneous text will be removed

Return to the list|

ZETOC

  1. Perform your search in Zetoc. When the results appear you can tag all those you wish to save by ticking the tag boxes next to the records. Then click on Download
  2. The Download Page will now appear. Under Format choose Short Labels (the default is Long Labels so you must change this). Under Download choose Just tagged records to select your tagged list. Click on the Send File button
  3. In the file name box fill in a name for the file of downloads you are creating making sure to save them as a text file with the .txt extension e.g. baker.txt
  4. In the Save In box navigate to your H: space and then click on Save.

In Endnote

  1. From the Endnote File menu choose Import
  2. Click on the Choose File button and navigate to your file of downloaded references from the Open dialog box. Select the relevant file e.g. baker.txt and click on the Open button. The Import Data File box will show the name of the file selected for import.
  3. From the Import Option drop down list select the Zetoc (Mimas) import filter. You may need to click on 'Other Filters' to choose the filter from the complete list.
  4. Click on the Import button.

Return to the list|

OVID

  1. Perform your search inyour chosen database.  When the results appear you can tag all those you wish to save by ticking the tag boxes next to the records. Then click on Export
  2. The Export Page will now appear. Under Export to choose Endnote.  Select the infomation you with to download. Click on the Export citation button
  3. You will be prompted to open Endnote, if you do not already have it open

In Endnote

  1. The import filter menu will appear.  Select the Index to Foreign Legal Periodicals filter
  2. Click on the Choose button and the results will be downloaded into Endnote

Direct Export

The Direct Export method allows you to search your database and then save your results directly into Endnote without having to choose the correct import filter.

If you wish to access these databases from a PC or laptop which does not have EndNote installed then some will allow you to can save your results for importing with the correct filter at a later date.

Direct Export also makes it very easy to use EndNote's global changes| features to add extra information to your search results. You could add keywords, the name of the database you have searched, or the date you made the search. Do this when your results first appear in your EndNote library before displaying your complete Library.

For all Direct Export options Endnote will either use the library you have open or the one you used most recently if you do not have Endnote open.

Return to the list|

CAB Direct

  1. Run your search as usual in CAB Direct
  2. When the results appear you can choose which ones you need to save by tickign in the chekcboxes next to each item. You can click 'Select All' to save all the results on that page (NB not all results returned)
  3. From the right-hand panel click on 'Export Marked Citation'
  4. You can then choose how much information to download e.g. 'Full Record' for the most information
  5. Click on Export Endnote (RIS) format
  6. The File Download Dialog box will open. You will be prompted to allow Windows acess to a Thomson Reuters product (Endnote).  Click allow
  7. Your references will be added to your most recently used Endnote library

Dialog DataStar Databases

  1. Perform your search in your chosen database(s)
  2. When the results appear you can select those you wish to save by ticking in the checkboxes next to each title
  3. Then scroll down to the bottom of the screen
  4. Under 'Display Format' choose 'full' for the fullest record. Under 'Output format' choose 'RefMgr, ProCite, EndNote' and then under 'Action' click on 'Save'
  5. Choose Open. You will be prompted to allow Windows acess to a Thomson Reuters product (Endnote).  Click allow
  6. Your references will be added to your most recently used Endnote library

Importing method for use on PCs without Endnote
If you are accessing any of these Education databases on a PC without Endnote then follow the instructions up to step 4 above. Instead of choosing 'open' choose 'Save' and save your references as a .ris file e.g. schools.ris. Then when you are able to access Endnote you can import the references via File/Import using the RIS import filter. 

 Return to the list|

Proquest 

Perform your search

  1. When the results appear you can select those you wish to save by ticking in the checkboxes next to each article
  2. From the Email/Cite/Export links at the top of the results screen choose the Export link
  3. Click on the Export directly into Procite, Endnote or Reference Manager link
  4. The File Download Dialog box will open. You will be prompted to allow Windows acess to a Thomson Reuters product (Endnote).  Click allow
  5. Your references will be added to your most recently used Endnote library

 Return to the list|

Important information for PAIS International.
References are transferred with information in the wrong fields e.g. journal articles will transfer with the volume and issue details in the journal title field so you must correct this

Ebsco Databases-Direct Export

All use the same method but should be searched individually rather than cross searched

  1. Perform your search as usual in your chosen EBSCO database
  2. When the results appear you can add your chosen items to the Folder via the Add to button
  3. Click on the Folder View link at the right hand side of the screen or the Folder icon at the top of the screen to see your selected results
  4. The Folder List will appear-you can now choose which items you wish to download-click in the Select All box to include all your chosen results
  5. Click on the Export icon
  6. Choose the Direct Export to EndNote, ProCite, or Reference Manager option and click on Save
  7. Your records will automatically be added to the last EndNote library you used 

Some records in EBSCO, especially in Historical Abstracts and Business Source Premier are cited with their titles in uppercase and you should change this by re-editing them in Endnote|

IPSA records will be transferred into Endnote without the year of publication-you will need to add these manually

Return to the list|

SCOPUS

  1. Perform your search as usual in SCOPUS
  2. When the results appear select the results you want and click on the Export option
  3. This takes you to the Output: export, print, e-mail or create bibliography screen.  From the Export Format menu select RIS format
  4. Click on the Export button
  5. A dialog box will appear prompting you to open with Endnote.exe. Click OK
  6. Your records will automatically be added to the last EndNote library you used 

Web of Knowledge Databases-Direct Export
All ISI Citation Indexes use the same method and can be cross-searched

  1. Perform your search as usual in Web of Knowledge. When the results appear you can choose to mark any you wish to save by clicking the checkboxes and then clicking on the add to marked list button
  2. Click on add to Marked List
  3. You can select which fields you wish to include-not the default is bibliographic record which contains brief items only. Use the drop down arrow to select options including the abstract or cited references
  4. Under Output records you can select either your marked list, all the records on the current page or a number range
  5. Click on the Export to Endnote, RefMan, Procite 
  6. Endnote will now open if it is not already open on your PC and download the results to your most recently used Endnote library

It is possible to tick results and click on save to Endnote, Refman, Procite without using steps 2-4 

Return to the list|

 

Copyright © LSE 2012

Freedom of information | About this site| Comment on this page | Page last updated on 20 October 2011

Use of this website is subject to, and implies acceptance of, its Terms of use (including Copyright and intellectual property, Privacy and data protection and Accessibility). The London School of Economics and Political Science is a School of the University of London. It is a charity and is incorporated in England as a company limited by guarantee under the Companies Acts (Reg no. 70527).The registered office address of the School is: The London School of Economics and Political Science, Houghton Street, London WC2A 2AE, UK; Tel: +44 (0)20 7405 7686