Quick Tip: Authors

Names can be entered with the last name followed by a comma and the first name/initials OR the first name/initials followed by the last name, for example:

• John Smith
• J. Smith
• Smith, John
• Smith, J

Multiple initials must be separated by full stops or spaces, for example:

• Smith, J.F.
• Smith, J F

Do NOT enter as JF Smith or Smith, JF-Using the full stop or space allows Endnote to recognize that your author has multiple initials-if you forget this then Endnote will assume in this example that JF is your authors full first name, rather than just their initials.

Multiple Authors| Corporate Authors| Compound surnames| Titles| Double barrelled surnames| Anonymous works|

If your reference has more than one author each name must be entered on a separate line within the author field. Do not type 'and' to link more than one author. For example

Grimes, Peter Budd, Billy	This is correct-authors are entered on separate lines in the same field
Grimes, Peter. Budd, Billy	This is incorrect-Endnote will assume there is only one author instead of two and the information will not display properly
Grimes, Peter and Budd, Billy	This is incorrect-Endnote will assume there is only one author (& will assume the 'and' is a middle name) instead of two and the information will not display properly

If the author is an institution, corporate body or a commercial firm it should be followed by a comma and there should be no other commas within the name. For example:

• World Health Organization,
• Great Britain. Charity Commission,
• London School of Economics and Political Science,
• Marks and Spencer,

Using a comma allows Endnote to recognize your author as a corporation-if you forget the comma these names will display incorrectly in Word.

London School of Economics and Political Science, (Comma)	Displays correctly as London School of Economics and Political Science.
London School of Economics and Political Science (No Comma)	Displays incorrectly as Science, L. S. o. E. a. P.

If an author has a two-word or compound surname, it must be entered as Last Name Comma First Name. For example:

• de Gaulle, Charles
• de Beauvoir, Simone

Authors with titles or those who have 'Junior' as part of their name must be entered as Last Name Comma First Name and will require an extra comma before the title. For example:

• Smith, John, Jr.
• Orr, John Boyd, Sir

Double-barrelled surnames should be entered as Last Name Comma First Name with the hyphen in the surname. For example

• Monck-Mason, George E.A.C.
• Macrae-Gibson, J.H.

Anonymous works

For references where there is no author, you should just leave the Author field blank. However if your book actually has the word 'anonymous' printed on the title page then most styles allow you to enter the word 'Anonymous' as if this were the author name.